Features
UBook is constantly under development and minor releases are made every month. All organisations benefit from commonly released features.
The national UBook User Group provides you with the opportunity to shape the next features to be developed.
UBook’s long list of features includes:
Search for rooms or desks with particular facilities Interactive pan and zoom floor plans to select the desk or room you want to book Stacked multi-storey view of a building Receive an Outlook invitation, placing your booking in to your Outlook calendar Book several assets at the same time, e.g. a desk and parking space Or book four desks for your full team Book for someone else and they’ll receive the confirmation Your own portal to ‘Manage my bookings’ (optionally) Check-in to your booking by email or scanning a QR code Room with ‘Teams devices’ Works great on laptop, desktop, tablet and smartphone
Integration with NHSMail for automatic sign-in. Shared premises? Let multiple organisations use your UBook. Automatic addition and removal of starters and leavers, tied into your NHSMail tenant. NHS DSP Toolkit (IG Toolkit) compliant. Hosted on the cloud in the UK. Uses a web address matched with your main organisational web address, e.g. ubook.yourorg.nhs.uk Import booking data from your current /outgoing booking system. Publish clinical rooms, meeting rooms, desks, pods, breakout areas, parking spaces, equipment and much more. Big-screen display mode for receptions. Limit assets to only be bookable by certain staff groups. Set certain assets to require approval by an approver group, e.g. Exec offices bookings to require approval by Secretariat. Set minimum and maximum booking length, as well as opening and closing times. Create new roles to match your teams. Set hourly/daily rates for any asset, e.g. for charging when letting rooms out. Switch check-in on or off by location. If someone doesn’t check in, set the system to free that room or desk back up again so that others can book it. Live dashboard of your estate usage, occupancy level, heaviest user groups, etc. Report Builder to profile usage by location, analyze Did Not Arrives, produce recharging sheet for Finance and much more. Attend the quarterly UBook User Group (over Teams).
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